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New Calendar Features - 05/08/2026

Use Trak Calendar Features to View, Subscribe, and Sync Tasks to External Calendars




  • Objective

    This explains how to use Trak’s calendar features to view assignments and tasks in calendar format, and how to add Trak calendars in Outlook or Google Calendar. The goal is to help team members keep sponsorship work, due dates, and event dates organized in one place.

    Key Steps

    1. Open the My Calendar view in Trak 

     

    • Navigate to the Me section in Trak.
    • Select My Calendar.
    • Confirm that the monthly calendar view loads and displays your partnerships, assignments, and tasks.

    2. Review and interact with calendar items

    • Scan the monthly calendar for assignments and task due dates.
    • Tasks or assignments are directly clickable from the calendar.
    • Use the clickable item to continue work or move the task to the next step without leaving the calendar view.

    3. How to sync Trak tasks to an external calendar

    • Use this option if you want a single place to track work, appointments, and sponsorship deadlines.
    • Share the calendar subscription with sponsors or other stakeholders who need visibility.

    4. Copy the Trak calendar subscription link

     

    • Locate the calendar subscription URL provided by Trak, by clicking "Export" -> "Subscribe to Calendar".
    • Copy the URL so it can be added to an external calendar application.
    • Keep the link available for future calendar subscriptions or additional views.
    • Documentation on how to add to  Microsoft Outlook or Google Calendars is provided in that menu.

    Tips for Efficiency

    • Use saved views for recurring teams, departments, or projects so you can quickly switch between calendar feeds.
    • Assign a unique color to each subscribed calendar to make it easier to distinguish them in Outlook or Google Calendar.
    • Keep your most important Trak views in calendar format if your work is deadline-driven.
    • Encourage sponsors and teammates to subscribe early so everyone sees the same due dates and event timing.
    • Use the calendar view to reduce reliance on list-based task tracking when planning sponsorship work.
    • Remember that updates are live, so changes in TRAK should automatically reflect in the subscribed calendar.